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Document Managerment

The fast, easy way to backup all your Office 365 data

What Is Document Managerment?

The rapid evolution of technology has dramatically changed the way people work today. One thing that’s never changed, however, is that documents are the lifeblood of any business.

Correspondence, financials, reports, customer data, it all amounts to the most valuable business assets of all. It stands to reason that businesses need a safe, yet easily accessible place to keep everything. This is where document management in the cloud comes in.

Document Management is an award winning cloud-based document management system that enables you to store electronic records in a secure and reliable way with 24/7 remote access. Improving security, boosting efficiency and helping manage retention periods and data protection.

Save Time By Enhancing Document Managemetn Processes

Have you ever wasted time searching for digital or paper documents? If so, you wouldn’t be the only one. Office workers, on average, waste 2.5 hours per week looking for misplaced, misfiled or lost documents. With Document Management, you can eliminate the hassle of trying to locate files with an easy-to-navigate folder structure and advanced search tools. Simply look for a keyword, phrase, or use an asterisk as a wild card entry to broaden or narrow your search as required.

All text-based documents also benefit from full Optical Character Recognition capabilities, giving you more control and accuracy when searching for businesscritical information. Image-based documents, such as digitised receipts or invoices, also benefit from custom field indexing, meaning you can easily index a keyword related to that specific document, or add a phrase or name to the record should it be related to an employee.

Helping You On Your Journey To Compliance

Restoring individual data from Office 365 can take IT Technicians up to 6 hours, due to a long and complicated export and import process. But with SkyKick, your files can be recovered in minutes with the one-click restore feature. The solution also allows your files to be restored in bulk on OneDrive for Business, with SharePoint folders, lists, sub-sites and sites bulk restore available in late 2018. Plus, all your Office 365 data can be recovered to the exact same location it was saved within.

Upgrade Your Storage In A Flash

There are two storage capacity options with Document Management. If you’re looking to store approximately 20,000 pages or less, which is roughly the size of an office filing cabinet, you can simply choose the lower of our storage amounts. Depending on your needs, upgrading to 100,000 pages – that’s around the size of storeroom – just let us know and we’ll upgrade your capacity in moments. Additional storage can be purchased thereafter on a per GB basis, scaling to your business needs as you grow.

Making the decision to use a secure, reliable system to manage our records was well overdue. We sell a professional service to our clients, and by using document management we now have the tools to manage matters effectively and give our clients the best possible service.

Why Choose Dynamic 365?

Easy Setup & Management

Easily provision Document Management for one customer and manage their storage from one single admin portal.

Free UK-Based Technical Support

Benefit from free UK-based technical support, so you can spend more time focusing on your business.

Upgrade Whenever You Like

Discover a simple transition from 20,000 scanned pages to 100,000 scanned pages for your customers – all via a few clicks in your Cloud Market.

SMB-Ready Solution

A complete out of the box solution for your SMB customers, with popular Document Management features tailored for smaller organisations.

Boost Your Margins

Perfect for the legal, finance and HR industries, Document Management enables businesses to go paperless in moments.

Set And Forget

You give your customers access to their database, they set their security policies and access privileges, making it set and forget.

24/7 Access

View, search and access documents via OCR capabilities at any time.

Various File Formats

Document Management allows you to host text or image documents in line with your chosen storage amount.

No Software To Install

Access the Storetec Database from a web browser on any device, in any location.

Easy Upload

Upload paper documents via the Directory Tree and easily customise the field data to make documents searchable.

Secure Data Storage

Data is stored in UK-based Tier III datacentres, fully encrypted with AES-256.

Aid Data Compliance

Restrict sensitive documents with access privileges, view a complete audit trail and easily manage documents in line with regulatory compliance.

On average, it takes small businesses in the UK between five and six days to retrieve paper documents, although for 44% It can take over a week, with some taking more than a month.

smallbusiness.co.uk, ‘The future has no paper: How SMEs can take
their first steps towards a paperless office’, 2018.

49%

of full-time employees have difficulty locating documents during a working day

– Nintex, The Definitive Guide to America’s Most Broken Processes, 2018

10HRS

of employee time is wasted per month looking for paperwork

– SKYKICK

Why Convective?

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Get in touch

Whether you’re just looking for some advice, a new software delivery partner, or if you have a new project to discuss, please do feel free to contact us.​

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