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Signatures for Microsoft 365 is a fundamentally different email signature solution to any other on the market, be they cloud-based or on-premises. You design signatures within a user interface that is controlled with a web browser. It is intuitively built and easy to navigate, so you just have to find a template that suits your company’s purpose, add company information, add elements like social media links and then you’re done. You don’t need to have ANY experience using HTML or have any specialist design skills.

Yes, you can deploy as many email signatures as you want. For example, you could have specific language versions for users in different countries, signatures for different departments, ones with specific marketing content etc. The template library available is extensive and is being constantly updated by Exclaimer’s signature designers.

Yes, you can have different email signatures for as many groups as you wish. You can also set up signatures for individual users based on details taken from the Microsoft 365 Directory.

In some circumstances, users can see their email signatures though it depends on how Exclaimer is configured. It can be configured in one of three ways; server-side, client-side, and a mix of both server-side and client-side. Should your customers want to see their email signatures before sending an email, you would need to choose client-side deployment. However, if your customer prefers to keep on brand and avoid any unnecessary tampering, choosing server-side deployment will be better suited. In server-side configurations, email signatures are added after the email is sent so users will not be able to see their email signature.

Yes, Signatures for Microsoft 365 guarantees that all mobile devices that send email via Microsoft 365 will have the same high-quality email signatures as desktop users. Users don’t need to log in to applications like OWA, Outlook for iOS or Outlook for Android either to get signatures added to their emails. Among the mobile devices that will receive email signatures are:

• Windows smartphones and tablet
• Apple iPhones and iPads
• Android smartphones and tablets
• BlackBerry® devices

Yes, you can easily create one version of your email signature for internal emails and one for external emails. You can create email signatures with a simple design for internal users and detailed ones with full contact details when sending to an external recipient.

Yes, Signatures for Microsoft 365 works on Macs in the same way as all other devices. Microsoft 365 does not support Mac Mail, but with Signatures for Microsoft 365, all Mac emails will have a signature added.

IT administrators are familiar with having to visit every PC when it comes to carrying out email signature updates. This is often an arduous and repetitive task. With the use of Signatures for Microsoft 365, you can design an email signature via a web browser and update every signature in your organization quickly. You don’t have to install anything, you don’t have to set up and rules/policies and you don’t need to have any IT or HTML skills.

Yes, but you would have to import it from another source as Office 365 is not equipped with an HTML editor. You would also have to manually deploy it across your organization, which is a time-consuming and laborious process. Microsoft 365 also doesn’t let you embed images like logos, social media or banners. It cannot recognize images as separate elements, so every recipient will see all signature images as attachments.

Email is the most common form of communication used in businesses worldwide. It is very important that every email your organisation sends conveys the professionalism of your brand and complies with email disclaimer regulations.

Email signatures are difficult to manage on a corporate level. Users can tamper with signatures, important signature elements can be missed out, your IT department have to spend considerable time carrying out updates, your brand reputation can get damaged and you could even face legal action. Customers, vendors and associates will judge your company by the look of your email and your signature.

Email signatures also have marketing benefits and can be used as an advertisement for what you can offer your customers. It means you can convert every email into a low-cost, high volume marketing tool that will reach a substantial audience.